Tender -Audit Management Software and Server-KRA-PFM -NCB-025-2009-2010-Final

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B I D D I N G D O C U M E N T



SUPPLY, DELIVERY,
INSTALLATION AND
COMMISSIONING OF AUDIT
MANAGEMENT SOFTWARE AND
SERVER






TENDER NO.
KRA/PFM/NCB-025/2009-2010


TIMES TOWER BUILDING
P.O. BOX 48240 – 00100
TEL: +254 02 310900
FAX: +254 02 215809
NAIROBI, KENYA.


March 2010 Summary Description ii


SBD for Procurement of Goods
Summary
PART 1 – BIDDING PROCEDURES

Section I. Instructions to Bidders (ITB)
This Section provides information to help Bidders prepare their bids.
Information is also provided on the submission, opening, and
evaluation of bids and on the award of Contracts. Section I contains
provisions that are to be used without modification.
Section II. Bidding Data Sheet (BDS)
This Section includes provisions that are specific to each procurement
and that supplement Section I, Instructions to Bidders.
Section III. Evaluation and Qualification Criteria
This Section specifies the criteria to be used to determine the lowest
evaluated bid, and the Bidder’s qualification requirements to perform
the contract.
Section IV. Bidding Forms
This Section includes the forms for the Bid Submission, Price
Schedules, Bid Security, and the Manufacturer’s Authorization to be
submitted with the Bid.
Section V. Eligible Countries

This Section contains information regarding eligible countries.


PART 2 – SUPPLY REQUIREMENTS

Section VI. Schedule of Requirements

This Section includes the List of Goods and Related Services, the
Delivery and Completion Schedules, the Technical Specifications and
the Drawings that describe the Goods and Related Services to be
procured.

PART 3 – CONTRACT

Section VII. General Conditions of Contract (GCC)
This Section includes the general clauses to be applied in all contracts.
The text of the clauses in this Section shall not be modified.
Section VIII. Special Conditions of Contract (SCC) Summary Description ii i

This Section includes clauses specific to each contract that modify or
supplement Section VII, General Conditions of Contract.
Section IX: Contract Forms
This Section includes the form for the Agreement, which, once
completed, incorporates corrections or modifications to the accepted
bid that are permitted under the Instructions to Bidders, the General
Conditions of Contract, and the Special Conditions of Contract.
The forms for Performance Security and Advance Payment Security,
when required, shall only be completed by the successful Bidder after
contract award.

Attachment: Invitation for Bids

An “Invitation for Bids” form is provided at the end of the Bidding
Documents for information.

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B I D D I N G D O C U M E N T S
th
Issued on: 12 March, 2010


for

Procurement of
Supply, Delivery, Installation and
Commissioning of Audit
Management Software and Server



NCB No: KRA/PFM/NCB-025/2009-2010

Project: Institutional Reforms and Capacity
Building Project (IRCBP)



Purchaser: Kenya Revenue Authority
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Table of Contents

PART 1 – Bidding Procedures ...........................................................................1
Section I. Instructions to Bidders..........................................................................3
Section II. Bidding Data Sheet (BDS).................................................................29
Section III. Evaluation and Qualification Criteria ................................................35
Section IV. Bidding Forms..................................................................................39
Section V. Eligible Countries ..............................................................................53
PART 2 – Supply Requirements.......................................................................55
Section VI. Schedule of Requirements...............................................................57
PART 3 - Contract..............................................................................................77
Section VII. General Conditions of Contract.......................................................79
Section VIII. Special Conditions of Contract.......................................................99
Section IX. Contract Forms ..............................................................................103

Invitation for Bids (IFB)......................................................................................109

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1. PART 1 – Bidding Procedures
3

Section I. Instructions to Bidders

Table of Clauses

A. General ................................................................................................................5
1. Scope of Bid ....................................................................................................5
2. Source of Funds ..............................................................................................5
3. Fraud and Corruption ......................................................................................6
4. Eligible Bidders................................................................................................7
5. Eligible Goods and Related Services ..............................................................8
B. Contents of Bidding Documents .......................................................................8
6. Sections of Bidding Documents.......................................................................9
7. Clarification of Bidding Documents................................................................10
8. Amendment of Bidding Documents ...............................................................10
C. Preparation of Bids...........................................................................................10
9. Cost of Bidding ..............................................................................................10
10. Language of Bid ............................................................................................11
11. Documents Comprising the Bid .....................................................................11
12. Bid Submission Form and Price Schedules...................................................11
13. Alternative Bids..............................................................................................12
14. Bid Prices and Discounts...............................................................................12
15. Currencies of Bid...........................................................................................14
16. Documents Establishing the Eligibility of the Bidder......................................15
17. Documents Establishing the Eligibility of the Goods and Related Services...15
18. Documents Establishing the Conformity of the Goods and Related Services15
19. Documents Establishing the Qualifications of the Bidder ..............................16
20. Period of Validity of Bids................................................................................16
21. Bid Security ...................................................................................................17
22. Format and Signing of Bid .............................................................................18
D. Submission and Opening of Bids....................................................................18
23. Submission, Sealing and Marking of Bids .....................................................18
24. Deadline for Submission of Bids....................................................................19
25. Late Bids .......................................................................................................19
26. Withdrawal, Substitution, and Modification of Bids .......................................19
27. Bid Opening...................................................................................................20
E. Evaluation and Comparison of Bids ...............................................................21
28. Confidentiality................................................................................................21
29. Clarification of Bids........................................................................................22
30. Responsiveness of Bids ................................................................................22
31. Nonconformities, Errors, and Omissions .......................................................22
32. Preliminary Examination of Bids....................................................................23
33. Examination of Terms and Conditions; Technical Evaluation........................24
Section I Instructions to Bidders 4

34. Conversion to Single Currency......................................................................24
35. Domestic Preference .............................................................................