Audit & Performance Committee 29 April 2005
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ANY AMENDMENTS TO THESE MINUTES WILL BE SHOWN WITHIN THE TEXT OF THE MINUTES FOR THE NEXT MEETING OF THIS COMMITTEE MINUTES Meeting: Audit and Performance Committee Date: 10.00 am 29 April 2005 Venue: Aldern House, Baslow Road, Bakewell, Derbyshire Chair: Clr Mrs H M Gaddum Present: Miss P Beswick, Clr J A Bull, Mr C Furness, Mr A D Hams, Mr P Harrison, Prof J Herbert, Clr B Mellor, Mr B Neville, Mr S L Rix, Clr D B Taylor, Clr Mrs B J Wilson. Apologies for absence: Mr N Bajaria, Clr Mrs O Chadderton, Clr D Chapman, Mrs L Crowe, Clr R Dring, Mr M Innerdale, Clr A Marchington, Clr Mrs E R Wallace. 12/05 MINUTES The Minutes of the Meeting held on 28 January 2005 were approved as a correct record and signed by the Chair. 13/05 MATTERS ARISING MINUTE 7/05 ADDRESSING STAFF FEEDBACK (A.12/RMM)) The Director of Corporate Resources reported that staff events were being planned for 2005 focusing on performance improvement. MINUTE 9/05 LOSEHILL HALL STRATEGIC AND PERFORMANCE REVIEW (A.164/RC) Barry Neville reported that the Task Team had met three times and a detailed report will be brought to the next meeting of the Committee in June. Three key issues had been prioritised: Losehill Hall – the Asset; The Financial Target; Lead Service for Environmental Education and Life-Long Learning for the Environment. The concept of a Trust was also being looked at. REPORT OF THE DIRECTOR OF CONSERVATION AND DEVELOPMENT 14/05 8.1 ...
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ANY AMENDMENTS TO THESE MINUTES WILL BE SHOWN WITHIN THE TEXT OF THE
MINUTES FOR THE NEXT MEETING OF THIS COMMITTEE
MINUTES
Meeting:
Audit and Performance Committee
Date:
10.00 am 29 April 2005
Venue:
Aldern House, Baslow Road, Bakewell, Derbyshire
Chair:
Clr Mrs H M Gaddum
Present:
Miss P Beswick, Clr J A Bull, Mr C Furness, Mr A D Hams,
Mr P Harrison, Prof J Herbert, Clr B Mellor, Mr B Neville, Mr S L Rix,
Clr D B Taylor, Clr Mrs B J Wilson.
Apologies for absence:
Mr N Bajaria, Clr Mrs O Chadderton, Clr D Chapman, Mrs L Crowe,
Clr R Dring, Mr M Innerdale, Clr A Marchington, Clr Mrs E R Wallace.
12/05
MINUTES
The Minutes of the Meeting held on 28 January 2005 were approved as a correct
record and signed by the Chair.
13/05
MATTERS ARISING
MINUTE 7/05 ADDRESSING STAFF FEEDBACK (A.12/RMM))
The Director of Corporate Resources reported that staff events were being planned for
2005 focusing on performance improvement.
MINUTE 9/05 LOSEHILL HALL STRATEGIC AND PERFORMANCE REVIEW
(A.164/RC)
Barry Neville reported that the Task Team had met three times and a detailed report
will be brought to the next meeting of the Committee in June. Three key issues had
been prioritised: Losehill Hall
the Asset; The Financial Target; Lead Service for
Environmental Education and Life-Long Learning for the Environment. The concept of
a Trust was also being looked at.
REPORT OF THE DIRECTOR OF CONSERVATION AND DEVELOPMENT
14/05
8.1 DEVELOPMENT CONTROL SERVICE ACTION PLAN 2005/06 (A.165/JJL)
The Director reported on the progress in work on an Action Plan for the Development
Control Service. The plan focussed on service improvements identifying several key
issues for action. Customer relations will be a priority focus for the year ahead. The
Committee felt that the updating of the design guidance and the development of a
neighbour notification scheme should also be given a high priority.
RESOLVED:
1.
That the Action Plan in the Appendix to the report showing work on
performance improvement for the Development Control service in
2005/06 be noted.
Audit and Performance Committee Minutes
29 April 2005
Page
2
2.
That Customer focus, design guidance and neighbourhood notifications
be priorities for action during the year.
3.
That a further report on progress against the Action Plan be made to the
Committee meeting in September, including action to be proposed on
Neighbourhood notifications.
REPORT OF THE DIRECTOR OF CORPORATE RESOURCES
15/05
6.1 AUDIT COMMISSION 2005/06 AUDIT AND INSPECTION PLAN
The Committee considered a report on the proposed Audit and Inspection Plan for
2005/06.
RESOLVED:
That the Audit and Inspection Plan at Appendix 1 of the report for audit and
inspection of the activities for 2005-2006 be noted and approved.
16/05
6.2 AUDIT AND PERFORMANCE COMMITTEE WORK PROGRAMME 2005/06
(A.11412/RMM)
This report recommended a work programme for the Committee for 2005/06 in line
with the new functions of the Committee.
RESOLVED:
That the work programme for the Audit and Performance Committee for 2005/06
as set out in Appendix 1 to the report be approved.
17/06
6.3 STAFF ESTABLISHMENT CONTROL (A.122/DU/PN)
The Committee considered a detailed report on current trends in staffing levels.
The report concluded that the cost of maintaining the permanent staff establishment
at current levels is broadly sustainable with careful budget planning, assuming that
Defra continue to finance increases at the rate of inflation but this had not been
guaranteed by Defra.
RESOLVED:
1.
That officers be complimented on the quality of the report.
2.
That the Resource Management Team consider further the sustainability
of the staff establishment as part of the budget planning process and
continuing work on “search areas identified with members and staff
during recent strategic workshops.
3.
That the Audit & Performance Committee receive an annual report on
staffing and establishment trends.
4.
That the quarterly headcount report routinely sent to Services
Committee for information to be noted, is now available to members via
the Members E-Zine.
Clr Mrs Gaddum vacated the Chair. This was taken by Mr Harrison Vice Chair of the
Committee.
Audit and Performance Committee Minutes
29 April 2005
Page
3
REPORT OF THE CHIEF EXECUTIVE
18/05
7.1 PERFORMANCE REVIEW AND RESEARCH: SERVICE REVIEW (A.61831/AC)
The Committee considered a report on the strategy and performance of the
Performance Review and Research Service in the Chief Executive Unit. The report
summarised the findings of the review. All the objectives were linked to government
requirements, the Authority s strategies and priorities and the Best Value Performance
Improvement Plan within the context of the resources available.
It was suggested that Parish Councils may be able to assist locally with the monitoring
of planning enforcement matters. This will be raised with the Parish Forum.
RESOLVED:
That the priority areas for performance improvement outlined in paragraph 19
of the report be agreed with the emphasis being on championing Performance
Management and supporting the Statutory Planning Processes and that these
be incorporated into service planning for 2005/06 onwards.
The meeting finished at 11.50 am
