All University Human Resources (UHR) staff are expected to use computing and information technology resources

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Confidentiality Agreement All employees of Rutgers, The State University of New Jersey (university), who have access to background investigation reports and personal information derived from the reports (staff member) are expected to use computing and information technology resources, and all other sources of employee information and records ...

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ConfidentialityAgreementAllemployeesofRutgers,TheStateUniversityofNewJersey(university),whohaveaccesstobackgroundinvestigationreportsandpersonalinformationderivedfromthereports(staffmember)areexpectedtousecomputingandinformationtechnologyresources,andallothersourcesofemployeeinformationandrecords,inaresponsiblemanner,respectingtherightsandprivacyofothers,theintegrityoffacilitiesandcontrols,andallpertinentlawsandUniversitypoliciesandstandards.

Eachindividualuserhasanobligationtoabidebythefollowingstandardsofacceptableandethicaluse:

•Useonlythosecomputingandinformationtechnologyresources,andallothersourcesofemployeeinformationandrecords,forwhichyouhaveauthorizationandfortheirintendedpurpose.Thisinformationcanbeineitherelectronicorhardcopyformats.•Protecttheaccessandintegrityofcomputingandinformationtechnologyresources,andallothersourcesofemployeeinformationandrecords.•Donotreleaseand/ordiscloseconfidentialinformationunlessspecificallyauthorizedbyasupervisorortheGuidelinesforConductingBackgroundInvestigations.•Abidebyapplicablelawsanduniversitypoliciesandrespectthecopyrightsandintellectualpropertyrightsofothers,includingthelegaluseofcopyrightedsoftware.•Respecttheprivacyandpersonalrightsofothers.

Anystaffmemberfoundusinginformationresourcesforunethicalandunacceptablepractices,orcausingtheunauthorizedreleaseordisclosureofconfidentialinformation,willbesubjecttodisciplinaryproceedings,uptoandincludingsuspensionofsystemprivileges,terminationofemploymentand/orlegalactionasmaybeappropriate.Theuniversityreservestherighttoexaminematerialstoredonalluniversityownedequipmentincluding,butnotlimitedto,desktoppersonalcomputers,laptoppersonalcomputers,sharedfilesystem,PDAsandallremovablemedia,ifthereissuspicionthatthestandardsforacceptableandethicalusearebeingviolated.

Bysigningbelow,youunderstandandagreethatauthorizationtoaccessuniversityinformationisgrantedsolelyforthepurposeofcarryingoutyourdutiesinconductinguniversitybusiness.Youalsoagreethatuniversityinformationmaybesharedonlywithotheremployeesorotherswhohaveaneedtoknowthisinformationinordertoperformtheirdutiesonbehalfoftheuniversity.Youalsoagreetorequestinadvancetheconsentofyoursupervisorforthepermissiontodiscloseuniversityinformationtoanyoneelse.Bysigningbelow,youalsounderstandandagreenottodisclosepasswords,accessprocedures,andsecurityprotocolsregardinguniversitycomputersystems,informationtechnologyresources,andallotheremployeeinformationexceptasmayberequiredtoperformyourofficialduties.Personalcomputersandworkstationswillbekeptinaccessibletootherswhenyouareabsentfromyourworkarea.Anyfilecreatedfromuniversityinformationwillalsobesecuredanddiscardedinamannerthat

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protectstheinformationfromaccessbyothers.Bysigningbelow,youfurtherunderstandandagreethatanyrightofpublicaccessunderthelawtouniversityrecordsdoesnotrelieveyouoftheobligationtocomplywiththeprovisionsofthisAgreement.YoualsounderstandandagreethataviolationorbreachofthisAgreementmayresultindisciplinaryaction,uptoandincludingtermination.Youunderstandandagreetobeboundbytheprovisionsofthisagreementevenafteryouremploymentwiththeuniversityhasceased.Dated:______________________________________________________________________________________EmployeeName(printed)EmployeeSignature

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