021-Receipt and Audit 4
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Gelco Receipt and Audit ServicesElectronic receipt managementReceipt documentation and storageComplete receipt audit services➜➜➜➜➜➜Can you efficiently file ten thousand receipts for thousands of trips?Can you quickly find a copy of the right receipt for an IRS audit?Can you identify all receipts eligible for VAT reclamation?Can you accurately match receipts to the right expense report?Can you quickly check receipt amounts against reportedexpenses?Can you figure out which receipts to audit with yourlimited resources?You can with Gelco. We’re with you all the way.➜➜➜Gelco Receipt and Audit ServicesEliminate the need to manually file and store paper T&E receipts.User BenefitsTa x Automated Regardless of your role in the organization, Compliance AuditGelco Expense Management services support youthrough every step of the expense managementPaperless Receipt VAT Reporting process.Processing and ReclamationExecutivesReceipt& Audit As your second largest controllable expense,Services travel has a significant effect on your profita-bility. Gelco Expense Management servicesprovide valuable information for monitoringtrends, evaluating supplier contract effective-ness, and managing travel budgets. GelcoGELCO FULL-CIRCLEhelps you reduce spending, focus your internalEXPENSE MANAGEMENTReporting resources on critical functions, ensure compli-Payment &Reimbursement & Analysis ance, and generate valuable insights into Services EXPERTISE AT ...
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Gelco Receipt and Audit Services
Electronic receipt management
Receipt documentation and storage
Complete receipt audit services
Can you efficiently file ten thousand receipts for ➜ thousands of trips?
Can you quickly find a copy of the right receipt for ➜ an IRS audit?
Can you identify all receipts eligible for VAT reclamation? ➜
Can you accurately match receipts to the right ➜ expense report?
Can you quickly check receipt amounts against reported ➜ expenses?
Can you figure out which receipts to audit with your ➜ limited resources?
You can with Gelco. We’re with you all the way.
Gelco Receipt and Audit Services
Eliminate the need to manually file and store paper T&E receipts.
Tax Compliance
Paperless Receipt Processing
Payment & Reimbursement Services
Automated Audit
Receipt & Audit Services
VAT Reporting and Reclamation
GELCO FULL-CIRCLE EXPENSE MANAGEMENT
EXPERTISE AT THE CENTER: Gelco Professional Services Gelco Technology Center Gelco Customer Service Center
Expense Reporting Services
Reporting & Analysis Services
Gelco Expense Management services deliver a complete, global solution with the robust payment, compliance, and analytic capabili-ties needed to address the entire expense management process. Gelco Receipt and Audit Services make it easier and more efficient to store, catalog, and audit the reams of paper receipts generated by expense report procedures. Add Gelco’s expense reporting, analysis, and payment services and Gelco is with you all the way, providing a comprehensive outsourced solution that lets you main-tain control, cut costs, and streamline expense processing.
User Benefits Regardless of your role in the organization, Gelco Expense Management services support you through every step of the expense management process. Executives ➜ As your second largest controllable expense, travel has a significant effect on your profita-bility. Gelco Expense Management services provide valuable information for monitoring trends, evaluating supplier contract effective-ness, and managing travel budgets. Gelco helps you reduce spending, focus your internal resources on critical functions, ensure compli-ance, and generate valuable insights into your expense data. Managers ➜ As a manager with direct responsibility for business travel, you need a tool that helps you decrease expenses and increase traveler satisfaction. Gelco Expense Management services help you control costs while delivering the ease of use and rapid reimbursements that keep your travelers happy and productive. Travelers ➜ When you’re on the road, you want to spend your time generating revenue, not filling out expense reports. Gelco Expense Management services let you enter your expenses when and where it’s most conven-ient for you. Use the web, a laptop, phone, or a PDA and your expense report is auto-matically generated and routed through the expense management process. And, in just 3 banking days, you’ll be reimbursed via elec-tronic transfer to your bank account and your corporate card payment will be processed.
Get Rid of Expense Report Receipt Hassles
The fastest way to store, access, and audit your expense report receipts.
Electronic imaging and storage for receipts
Receipt matching to expense reports
Audit receipts for compliance
Receipt identification for VAT reclamation
Receipts compared with reported expenses
Integration with the complete Gelco solution
It’s no secret that receipts are one of the biggest hassles of expense reports— especially for the people who have to collect and store the random bits of paper. Most organiza-tions do little more than collect and manually file the paper receipts, a process that wastes time and makes it nearly impossible to quickly find a specific receipt. But tax requirements for the IRS and VAT reclamation demand that you file and maintain receipts in an organized manner. Gelco eliminates the need to store and archive paper receipts, transforming this burdensome task into a tool you can use for improved compliance and cost savings.
No More Paper With Gelco Receipt and Audit Services, you can send your physical receipts directly to Gelco and we’ll scan and convert them into electronic images. All receipts are linked to the confirmation numbers of individual expense reports so it’s easy to match the right receipt to the right report. Even late receipts can be easily filed with the correct expense report so your records are always their most complete.
The Right Information Right Now Gelco gives you the flexibility to choose how you want your receipt images stored. We can store the IRS-compliant electronic files at the Gelco Technology Center where you can access them through a secure web interface. And we burn images to a CD and ship it to your site. You can then easily view and search images on any CD-equipped PC or laptop. Forget the time-consuming and inexact process of thumbing through folders of paper receipts. With Gelco, you can access electronic receipts as easily as you access a file on your computer. With a few clicks, you can access the information for audits and analysis.
Flexible Audit Services
You can make the audit process even easier by
having Gelco receipt experts take on the audit
responsibilities. You set the parameters and Gelco
automatically compares receipts and expense
reports based on your criteria. For instance, you
can audit randomly selected expense reports from
one division while focusing on reports from tar-
geted individuals in another group. This flexibility
enables you to direct audit attention to where
it’s most needed without overtaxing areas that
don’t require the same level of supervision.
VAT Reporting and Reclamation If your travelers frequent Europe and other VAT countries, Gelco Receipt and Audit Services let you take full advantage of potential VAT reclamations. We can analyze the expenses submitted by inter-national travelers and create a report of available VAT rebates. We identify the opportunities and provide the necessary documentation and support for simple reclamation.
The Gelco Solution Gelco Receipt and Audit Services are part of the larger Gelco Expense Management outsourced solution. Each of the services under the Gelco umbrella adds another layer of capabilities to the expense management process.
Expense Reporting Gelco ExpenseLink Reporting Services provide an easy-to-use front end for quickly capturing expenses, generating expense reports, and driving the approval process.
Payment and Reimbursement Gelco Payment and Reimbursement Services can help you automate many of your expense payment processes. Gelco can streamline the expense report payment process by making corporate card pay-ments, international funds transfers, or traveler reimbursements within 3 banking days. And our Branchpay service makes it easier for you to man-age, authorize, and pay branch office expenses.
Reporting and Analysis
Gelco Reporting and Analysis services close the
expense management loop by providing important insights into the effectiveness of your travel policies. Unsurpassed Technology and Support The Gelco technology center gives you access to the industry’s most advanced outsourcing infra-structure. And Gelco customer service gives you a real resource for personal assistance and 100 years of business travel expertise. When fully integrated, the outsourced Gelco Expense Management serv-ices suite gives you better control and return of your travel and entertainment expenses. Measuring Success At Gelco, we measure our success one customer at a time. With account managers, user support tools, and regularly scheduled account reviews, we ensure your success and monitor your ongoing return on investment.
For more information about how Gelco Receipt and Audit Services and Gelco Expense Management services can help you get higher returns and improved cost-efficiency from your travel expense processes, please contact us at 1.888.886.5123 or www.gelcoexpense.com.
Gelco Expense Management A division of Gelco Information Network, Inc.
Corporate Headquarters 10700 Prairie Lakes Drive Eden Prairie, MN 55344-3886
Public Sector Headquarters 1860 Michael Faraday Drive, Suite 150 Reston, VA 20190-5304
A B O U TG E L C O For more than 100 years, Gelco has been a leading innovator in creating expense solutions to manage and control the costs of business travel and entertain-ment. Today, Gelco provides expense management services for global businesses, governments, and higher education.
© 2002 Gelco Information Network, Inc. All rights reserved. Information is subject to change without notice. Gelco Travel Manager and ExpenseLink are registered trademarks of Gelco Information Network, Inc. All other names are trademarks of their respective owners. 127-06.02
For more information, please contact us at 1.888.886.5123 or www.gelcoexpense.com.
