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SONOMA COUNTY CHILDREN AND FAMILIES COMMISSION ANNUAL REPORT FOR THE FISCAL YEAR ENDED JUNE 30, 2007 SONOMA COUNTY CHILDREN AND FAMILIES COMMISSION Annual Report For the Fiscal Year Ended June 30, 2007 TABLE OF CONTENTS Page Independent Auditor Report Independent Auditor’s Report on State Compliance Management’s Discussion and Analysis .............................................................................. 1 – 5 Basic Financial Statements: Government-wide Financial Statements: Statement of Net Assets ........................................................................................... 6 Statement of Activities ............................................................................................. 7 Fund Financial Statements: Balance Sheet – Governmental Funds ..................................................................... 8 Statement of Revenues, Expenditures, and Changes in Fund Balance – Governmental Funds ................................................ 9 Notes to the Basic Financial Statements ........................................................................ 10 – 16 Combining Fund Statements and Individual Fund Schedule: Combining Balance Sheet - Special Revenue Funds ..................................................... 17 Combining Statement of Revenues, Expenditures, and Changes in Fund Balances - Special Revenue Funds ...................... ...
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SONOMA COUNTY CHILDREN AND FAMILIES COMMISSION ANNUAL REPORT FOR THE FISCAL YEAR ENDED JUNE 30, 2007
SONOMA COUNTY CHILDREN AND FAMILIES COMMISSION Annual Report For the Fiscal Year Ended June 30, 2007 T A B L E O F C O N T E N T S
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Independent Auditor Report Independent Auditor’s Report on State Compliance Management’s Discussion and Analysis 5.............................................................................. 1 Basic Financial Statements: Government-wide Financial Statements: Statement of Net Assets ........................................................................................... 6 Statement of Activities ............................................................................................. 7 Fund Financial Statements: Balance Sheet Governmental Funds ..................................................................... 8 Statement of Revenues, Expenditures, and Changes in Fund Balance Governmental Funds ................................................ 9 Notes to the Basic Financial Statements ........................................................................ 10 16 Combining Fund Statements and Individual Fund Schedule: Combining Balance Sheet - Special Revenue Funds ..................................................... 17 Combining Statement of Revenues, Expenditures, and Changes in Fund Balances - Special Revenue Funds .............................................. 18 Schedule of Revenues, Expenditures, and Changes in Fund Balances - Budgets and Actual Special Revenue Fund - Operations ........................................................................ 19 Other Supplementary Information: Expenditures by Fund Source and Net Assets of California Children and Families Commission (CCFC) Funds for First 5 Programs ....................................................................................................... 20
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SONOMA COUNTY CHILDREN AND FAMILIES COMMISSION T A B L E O F C O N T E N T S - Continued -
Roster of Commission Members ......................................................................................... Report on Compliance and on Internal Control over Financial Reporting Based on an Audit of Financial Statements Performed in Accordance with Government Auditing Standards.................................. Certification of Compliance with California Revenue and Taxation Code Section 30131.4 .....................................................................................
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Auditor-Controller Treasurer-Tax Collector County of Sonoma 585 FISCAL DRIVE SUITE 101F SANTA ROSA, CALIFORNIA 95403-2819 (707) 565-2631 FAX (707) 565-3489
DONNA M. DUNK ASSISTANT AUDITOR-CONTROLLER ROBERT BOITANO ASSISTANT TREASURER PAM JOHNSTON ASSISTANT TAX COLLECTOR / AUDITOR
RODNEY A. DOLE AUDITOR-CONTROLLER TREASURER -TAX COLLECTOR Board of Commissioners Sonoma County Children and Families Commission Santa Rosa, California Independent Auditor’s Report We have audited the accompanying financial statements of the Sonoma County Children and Families Commission (the Commission), a component unit of the County of Sonoma, as of and for the year ended June 30, 2007, which collectively comprise the Commission’s basic financial statements as listed in the table of contents. These financial statements are the responsibility of the Commission’s management. Our responsibility is to express an opinion on the financial statements based on our audit. We conducted our audit in accordance with auditing standards generally accepted in the United States of America, the standards applicable to financial audits contained inGovernment Auditing Standards Thoseissued by the Comptroller General of the United State. standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. We believe our audit provides a reasonable basis for our opinion. In our opinion, the basic financial statements referred to above present fairly, in all material respects, the financial position of the Commission as of June 30, 2007 and the respective changes in its financial position for the year then ended, in conformity with accounting principles generally accepted in the United States of America. In accordance with Government Auditing Standards, we have also issued our report date September 12, 2007, on our consideration of the Commission’s internal control over financial reporting and our tests of its compliance with certain provisions of laws, regulations, contracts and grant agreements and other matters. The purpose of that report is to describe the scope of our testing of internal control over financial reporting and compliance and the results of that testing, and not to provide an opinion on internal control over financial reporting or on compliance. That report is an integral part of an audit performed in accordance with Government Auditing Standards and should be considered in assessing the results of our audit.
The Management’s Discussion and Analysis (MD&A) is not a required part of the basic financial statements but is supplementary information required by the Governmental Accounting Standards Board. We have applied certain limited procedures, which consisted principally of inquiries of management regarding the methods of measurement and presentation of the information. However, we did not audit the information and express no opinion on it. The accompanying financial information listed as Other Supplementary Information in the Table of Contents is presented for purposes of additional analysis and is not a required part of the financial statements of the Sonoma County Children and Families Commission. Such information has been subjected to the auditing procedures applied in the audit of the financial statements and, in our opinion, is fairly stated, in all material respects, in relation to the financial statements of each of the respective individual funds taken as a whole.
September 12, 2007
Auditor-Controller Treasurer-Tax Collector County of Sonoma 585 FISCAL DRIVE SUITE 101F SANTA ROSA, CALIFORNIA 95403-2819 (707) 565-2631 FAX (707) 565-3489
DONNA M. DUNK ASSISTANT AUDITOR-CONTROLLER ROBERT BOITANO ASSISTANT TREASURER PAM JOHNSTON ASSISTANT TAX COLLECTOR / AUDITOR
RODNEY A. DOLE AUDITOR-CONTROLLER TREASURER -TAX COLLECTOR Board of Commissions Sonoma County Children and Families Commission Santa Rosa, CA 95409 Independent Auditor’s Report on State Compliance We have audited the basic financial statements of the Sonoma County California Children and Families Commission, a component unit of Sonoma County, as of and for the year ended June 30, 2007 and have issued our report thereon dated September 12, 2007. Our audit was conducted in accordance with auditing standards generally accepted in the United States of America; the standards applicable to financial audits contained inGovernment Auditing Standardsthe United States; and the State of California’s, issued by the Comptroller General of Standards and Procedures for Audits of California Counties Participating in the California Children and Families Program, issued by the State Controller’s Office. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatements. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and the significant estimates made by management, as well as evaluating the overall financial statement presentation. We believe that our audit provides a reasonable basis for our opinion. The Commission’s management is responsible for the Commission’s compliance with laws and regulations. In connection with the audit referred to above, we selected and tested transactions and records to determine the commission’s compliance with the laws and regulations applicable to the following items. Audit Guide Procedures Description Procedures Performed Contracting and Procurement 6 Yes Administrative costs 3 Yes Conflict of Interest 3 Yes County Ordinance 4 Yes Long-range Financial Plans 2 Yes Financial Condition of the Commission 1 Yes Program Evaluation 3 Yes Salaries and Benefit Policies 2 Yes
Based on our audit we found that, for the items tested, the Sonoma County California Children and Families Commission complied with the laws and regulations of the items referred to above. Further, based on our examination, for items not tested, nothing came to our attention to indicate that the Commission had not complied with the laws and regulations of the California Children and Families program. This report is intended solely for the information of the County Board of Supervisors, the County Commission, the State Commission, and the State Controller’s Office and is not intended to be and should not be used by anyone other than these specified parties. However, this report is a matter of public record and its distribution is not limited.
September 12, 2007
Management’s Discussion and Analysis
As management of the Sonoma County Children and Families Commission (the Commission), we offer readers of the Commission’s financial statements this narrative overview and analysis of the financial activities of the Commission for the fiscal year ended June 30, 2007. We encourage readers to consider the information presented here in conjunction with the Commission’s financial statements and the accompanying notes to the basic financial statements. Financial Highlights • The Commission received $5,422,429 from the State of California from revenues collected under the California Children and Families Act (Proposition 10). • During the current fiscal year, the Commission disbursed $ 3,139,819 in grants and contracts to various service providers, and has designated $9,496,629 to be distributed over the next three years. •assets of the Commission exceeded its liabilities at the close of the most recent fiscalThe year by $28,259,290 (net assets). Of this amount, $28,259,290 (unrestricted net assets) may be used to meet the Commission’s ongoing obligations. • The Commission’s total net assets increased by $1,844,325. This increase is largely attributable to the receipts of Proposition 10 Tobacco Tax funding. • As of the close of the current fiscal year, the Commission’s governmental fund reported combined ending fund balances of $28,259,290, an increase of $1,844,325, in comparison with the prior year. Approximately 97% of this total amount is available for spending at the government’s discretion (unreserved fund balance). At the end of the current fiscal year, unreserved fund balance for the governmental funds was • $27,493,108 or 545% of the total governmental fund expenditures. Overview of the Financial Statements This discussion and analysis is intended to serve as an introduction to the Commission’s basic financial statements. The Commission’s basic financial statements comprise three components: 1) government-wide financial statements, 2) fund financial statements, and 3) notes to the basic financial statements. This report also contains other supplementary information in addition to the basic financial statements themselves. Government-wide financial statements. government-wide financial statements are The designed to provide readers with a broad overview of the Commission’s finances, in a manner similar to a private-sector business. The statement of net assets presents information on all of the Commission’s assets and liabilities, with the difference between the two reported as net assets. Over time, increases or decreases in
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net assets may serve as a useful indicator of whether the financial position of the Commission is improving or deteriorating. The statement of activities presents information showing how the government’s net assets changed during the most recent fiscal year. All changes in net assets are reported as soon as the underlying event giving rise to the change occurs, regardless of the timing of related cash flows. Thus, revenues and expenses are reported in this statement for some items that will only result in cash flows in future fiscal periods (e.g., uncollected taxes and earned but unused vacation leave). Fund financial statements. fund is a grouping of related accounts that is used to maintain A control over resources that have been segregated for specific activities or objectives. The Commission, like other state and local governments, uses fund accounting to ensure and demonstrate compliance with finance-related legal requirements. The Commission’s funds are governmental funds. Governmental funds.Governmental funds are used to account for essentially the same functions reported as governmental activities in the government-wide financial statements. However, unlike the government-wide financial statements, governmental fund financial statements focus on near-term inflows and outflows of spendable resources, as well as on balances of spendable resources available at the end of the fiscal year. Such information may be useful in evaluating a government’s near-term financing requirements. Because the focus of governmental funds is narrower than that of the government-wide financial statements, it is useful to compare the information presented for governmental funds with similar information presented for governmental activities in the government-wide financial statements. By doing so, readers may better understand the long-term impact of the government’s near-term financing decisions. Both the governmental fund balance sheet and the governmental fund statements of revenues, expenditures, and changes in fund balances provide a reconciliation to facilitate this comparison between governmental funds and governmental activities. The Commission uses special revenue funds to account for its activities, which include Proposition 10 funding and the implementation of programs to ensure the healthy development of children, the empowerment of families, and the strengthening of communities for all Sonoma County children ages 0-5. The Commission adopts an annual appropriated budget for its funds. A budgetary comparison statement has been provided for the general fund to demonstrate compliance with this budget. Notes to the basic financial statements.The notes provide additional information that is essential to a full understanding of the data provided in the government-wide and fund financial statements. Other information.The combining statements referred to earlier in connection with the financial statements are presented immediately following the notes to the financial statements.
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Government-wide Financial Analysis As noted earlier, net assets may serve over time as a useful indicator of a government’s financial position. In the case of the Commission, assets exceeded liabilities by $28,259,290 at the close of the most recent fiscal year. By far, the largest portion of the Commission’s net assets (99%) is in cash. Net Assets
Current and other assets Other Liabilities Net Assets: Unrestricte
Governmental Activities 2007 2006 $ 28,843,612 $ 26,918,000 584,322 578,980
$ 28,259,290 $ 26,339,020
The balance of the unrestricted net assets ($28,259,290) may be used to meet the Commission’s ongoing obligations. At the end of the current fiscal year, the Commission is able to report a positive balance in net assets for the government as a whole. The same held true for the prior fiscal year. The Commission’s net assets increased by $1,844,325, during the current fiscal year. Almost all of this increase represents the degree to which increases in ongoing revenues have outstripped similar increases in ongoing expenses. Each year, the Commission sets aside 40% of the Proposition 10 revenue for future use. Governmental activities. Governmental activities increased the Commission’s net assets by $1,844,325. This increase is a result of revenues exceeding expenses in the governmental activities.
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Chan es in Net Assets
Governmental Activities 2007 2006
$ 169,470 $ 10,945
5,422,429 5,534,312 1,295,740 865,896 6,887,639 6,411,153
5,043,314 4,141,856 1,844,325 2,269,297 26,339,020 75,945 26,414,965 24,069,723 $ 28,259,290 $ 26,339,020
Revenues: Program Revenues: Operating grants and contributions General Revenues: Tobacco taxes Other Total revenues Expenses: General government Change in net assets Net assets - beginning Prior period adjustment Net assets - beginning, as restated Net assets - ending Financial Analysis of the Government’s Funds As noted earlier, the Commission uses fund accounting to ensure and demonstrate compliance with finance-related requirements. Governmental funds.The focus of the Commission’s governmental funds is to provide information on near-term inflows, outflows, and balances of spendable resources. Such information is useful in assessing the Commission’s financing requirements. In particular, unreserved fund balance may serve as a useful measure of a government’s net resources available for spending at the end of the fiscal year. As of the end of the current fiscal year, the Commission’s governmental funds reported ending fund balances of $28,259,290, an increase of $1,844,325 in comparison with the prior year. Approximately 97% of the total amount constitutes unreserved fund balance, which is available for spending at the Commission’s discretion. The remainder of fund balance is reserved to indicate that it is not available for new spending because it has already been committed to liquidate contracts and purchase orders of the prior period ($766,182).
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