Online Sanction tutorial
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RoboDemo Tuesday, July 29, 2003 Online Sanction Tutorial1 Fig 1 - Click here to sign into the system as Fig 2 - Enter your USTA # as your Login. an administrator(schedule admin) Your initial password is your USTA#. You will be prompted to select a personal password for further use. Fig 3 - Click Login to show tournaments Fig 4 - This is the list of tournaments that are associated with your USTA # associated with your USTA #. It defaults to the current year's tournaments. You can change the year at the top if necessary. Page 1 of 7 RoboDemo Tuesday, July 29, 2003 Fig 5 - If you want to 'copy' an existing Fig 6 - Click the 'copy' link button attached to tournament to next year, you can do it here.... the tournament you want to copy (you can also use this feature to replicate tournaments within the same year). Fig 7 - The system automatically puts the Fig 8 - You will then be redirected to the dates 1 year in advance, but takes into online sanction form summary page. From account the day of the week that the here, you can click on the appropriate tab at tournament currently starts and changes the the top of the page that corresponds to the date to match. For instance, this tournament area you want to view/modify. You can also starts on Friday Jan 4, 2003 and will start on click on the blue title bars within the summary Friday Jan 3, 2004. These dates can be page to reach your location. modified. Click Continue. ...
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RoboDemo
Tuesday, July 29, 2003
Page 1 of 7
Online Sanction Tutorial1
Fig 1
- Click here to sign into the system as
an administrator(schedule admin)
Fig 2
- Enter
your
USTA # as your Login.
Your initial password is your USTA#.
You will
be prompted to select a personal password
for further use.
Fig 3
- Click Login to show tournaments
associated with your USTA #
Fig 4
- This is the list of tournaments that are
associated with your USTA #. It defaults to
the current year's tournaments.
You can
change the year at the top if necessary.
RoboDemo
Tuesday, July 29, 2003
Page 2 of 7
Fig 5
- If you want to 'copy' an existing
tournament to next year, you can do it here....
(you can also use this feature to replicate
tournaments within the same year).
Fig 6
- Click the 'copy' link button attached to
the tournament you want to copy
Fig 7
- The system automatically puts the
dates 1 year in advance, but takes into
account the day of the week that the
tournament currently starts and changes the
date to match.
For instance, this tournament
starts on Friday Jan 4, 2003 and will start on
Friday Jan 3, 2004. These dates can be
modified.
Click Continue.
Fig 8
- You will then be redirected to the
online sanction form summary page.
From
here, you can click on the appropriate tab at
the top of the page that corresponds to the
area you want to view/modify.
You can also
click on the blue title bars within the summary
page to reach your location.
RoboDemo
Tuesday, July 29, 2003
Page 3 of 7
Fig 9
- By using the copy feature, the system
assumes that the sanctioning organization is
the same for 2004 as it was in 2003. This is
consistent across all areas of the Online
Sanction Form. However, all information can
be modified if necessary.
On this page, If the
sanctioning organization information is
different, you can modify it by clicking on
'Change Organization'
Fig 10
- The Name and Address of the
organization can be changed if the 'play at'
facility is different than the sanctioning
organization address.
Fig 11
- The tournament director information
is populated from the membership database.
You can modify this information for this
tournament only or if you want a permanent
change to be made in all your tournaments,
contact Member Services
(memberservices@usta.com) The home
address and home phone do not appear on
the tournament home page. The other phone
numbers are shown but can be modified
accordingly.
Fig 12
- On all pages, required fields are
indicated by a red asterisk.
Note: Certain
fields are not able to be changed by a
tournament director once a tournament has
been submitted or approved.
Please pay
close attention to all information being
entered.
RoboDemo
Tuesday, July 29, 2003
Page 4 of 7
Fig 13
- The Entry Info Page is very
important. On this page, you can specify the
fees, Entry Type and Player Selection Type
for this tournament. You can also indicate
entry limits such as the maximum number of
events you want a player to enter. If
accepting mail entries, be sure to include the
information on Who and Where to send the
checks.
Fig 14
- If you are accepting online
registrations, click here.
After choosing this
option, the page will refresh and depending
on your section, you will be given an area in
which to indicate your bank information.
ALL
fields must be completed in order for you to
receive your funds after registration closes.
Fig 15
- The Events Page is where you
define all the events for your tournament. If
you have different level events, you can enter
up to 3 differents Event Groups for the same
tournament.
To define your events, click on
the button containing the ...
Fig 16
- By clicking on the appropriate
division('s) at the top, you will be shown the
available divisions in the box on the left. Click
on the divisions you want in your tournament
and then click the right arrow to move them to
the selected division box on the right.
You can select multiple divisions at one time
by holding down the ctrl key and clicking on
the desired divisions
RoboDemo
Tuesday, July 29, 2003
Page 5 of 7
Fig 17
- If necessary, you can specify the
Draw type for the divisions selected. If you
have more that one draw type, select the one
that will be used the most, and then on the
next screen you will be able to edit the draws
for each
event that are different.
Fig 18
- You can do the same with the draw
limit and surface.
Select the value that will be
used the most as the default.
Choose
continue.
Fig 19
- The default values you chose
previously will be displayed for each event.
Modify the information as necessary.
Click
the complete button.
Fig 20
- The General Page will allow you to
edit the tournament name. The tournament
ID # is system generated to be unique and
can not be changed.
The category has
already been defined from the previous year.
An administrator can modify this if necessary.
As a tournament director, you can post notes
to your tournament home page in the notes
field, or by using the action tournament
messages.
RoboDemo
Tuesday, July 29, 2003
Page 6 of 7
Fig 21
- The Category identifies the
tournament as a District, Sectional, Local,
etc. event. For a copied tournament, this
information is pre-filled but can be modified if
necessary. More than one category can be
assigned if applicable. For new tournaments,
it will default to Section Event but can be
modified.
Fig 22
- On the Sanction Fee page, you will
indicate whether your tournament is
Sanctioned or Non-Sanctioned. You will also
indicate whether you are sending the Check
by Mail or using a Credit/Debit card to pay
online. If you choose to pay by credit card,
you will be asked to enter the credit card
information.
Note: The credit card will not be
charged to until your tournament is approved.
Fig 23
- If you want to create a brand new
tournament, Click on New Sanction Form and
you will be brought to this initial screen
Fig 24
- Enter the required information in
each of the fields. If you click on the
magnifying glass icon, you will be brought
into a search feature for the respective fields.
When searching, be sure to not use the full
name of the director or facility. A partial name
for the facility or last name for the director will
pull up more results but will also most likely
include the name you need.
RoboDemo
Tuesday, July 29, 2003
Page 7 of 7
Fig 25
- Click Continue to enter the Online
Sanction Form Area.
You will then be
brought into the appropriate area for you to
enter additional information.
Fig 26
- The information necessary for a new
tournament is the same as it is for a copied
tournament. When all required fields are
complete, click 'Click here to finish' to save
changes and return to your tournament list
Fig 27
- When you are ready to submit your
tournament for approval, click submit on the
left hand side. At that time, an error message
will pop up if any of the required fields have
been inadvertanly left blank. You must fill-in
any of this information before you will be
allowed to submit for approval.
If there is no
error, your tournament will be submitted to
the appropriate administrator for approval.
The tournament will be placed in a 'pending'
status.
If you have any questions, please e-mail
linkteam@usta.com
