(These minutes are subject to correction and or approval on May 6, 2003)
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(These minutes are subject to correction and/or approval on March 15, 2005) MINUTES OF THE WORK SESSION OF THE PLANNING AND ZONING COMMISSION OF THE TOWN OF PINETOP-LAKESIDE, ARIZONA, HELD TUESDAY, MARCH 1, 2005, AT 6:15 P.M. IN THE COUNCIL CHAMBERS. 1. CALL TO ORDER AND ASCERTAIN QUORUM Chairman Betts called the Work Session to order at 6:15 p.m. Planning and Zoning Commission Members Present: Chairman Jim Betts, Vice Chairman Gretchen Forbeck, Luke Smith, Stephanie Irwin, Tim Williams, and Georgia Dysterheft mission Members Absent: Brian Gilbert (excused) Community Development Staff Present: Paul Esparza, Director; Jason Crampton, Planner; Peggy Opp, Recording Secretary 2. DISCUSSION The Commission welcomed Jason Crampton, the new Community Development Planner. Corrections to the minutes of February 15, 2005 include: • Commissioner Williams stated that he said the buffering should be “equal” buffering between Wonderland Acres and the Summer Homes (rather than “more buffering” along Wonderland Acres. • Under the Work Session Discussion, paragraph one: “Vice Chairman Forbeck asked about the list of homeowners . . .” • Under the Regular Meeting Minutes, when Mr. Steve Gates spoke, change it to read, “Is in favor of the development . . .” Discussion was held concerning comments received by Commissioner Williams, Commissioner Dysterheft, and Commissioner Irwin from Rob Terrell, one of the owners and developers of Elk Ridge. ...
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(These minutes are subject to correction and/or approval on March 15, 2005)
MINUTES OF THE WORK SESSION OF THE PLANNING AND ZONING COMMISSION OF
THE TOWN OF PINETOP-LAKESIDE, ARIZONA, HELD TUESDAY, MARCH 1, 2005, AT
6:15 P.M. IN THE COUNCIL CHAMBERS.
1.
CALL TO ORDER AND ASCERTAIN QUORUM
Chairman Betts called the Work Session to order at 6:15 p.m.
Planning and Zoning Commission Members Present: Chairman Jim Betts, Vice Chairman
Gretchen Forbeck, Luke Smith, Stephanie Irwin, Tim Williams, and Georgia Dysterheft
Planning and Zoning Commission Members Absent: Brian Gilbert (excused)
Community Development Staff Present: Paul Esparza, Director; Jason Crampton, Planner;
Peggy Opp, Recording Secretary
2.
DISCUSSION
The Commission welcomed Jason Crampton, the new Community Development Planner.
Corrections to the minutes of February 15, 2005 include:
•
Commissioner Williams stated that he said the buffering should be “
equal”
buffering
between Wonderland Acres and the Summer Homes (rather than “
more buffering”
along
Wonderland Acres.
•
Under the Work Session Discussion, paragraph one: “Vice Chairman Forbeck asked
about
the list of homeowners . . .”
•
Under the Regular Meeting Minutes, when Mr. Steve Gates spoke, change it to read, “Is
in favor
of
the development . . .”
Discussion was held concerning comments received by Commissioner Williams, Commissioner
Dysterheft, and Commissioner Irwin from Rob Terrell, one of the owners and developers of Elk
Ridge. He called and/or faxed each of them concerning his objections to the Mountainside
Regulations. Mr. Esparza stated that he, Ed Baker and Jason Crampton had met with Mr. Terrell
and Ray Mehan concerning their objections. He had also received a ten-page fax detailing their
objections.
3.
ADJOURNMENT
The Work Session was adjourned at 6:30 p.m.
/s/ Chairman Jim Betts
MINUTES OF THE REGULAR MEETING OF THE PLANNING AND ZONING
COMMISSION OF THE TOWN OF PINETOP-LAKESIDE, ARIZONA, HELD
TUESDAY, MARCH 1, 2005, AT 6:30 P.M. IN THE COUNCIL CHAMBERS.
1.
CALL TO ORDER TO ASCERTAIN QUORUM
Chairman Betts called the meeting to order at 6:30 p.m.
Planning and Zoning Commission Members Present: Chairman Jim Betts, Vice Chairman
Gretchen Forbeck, Luke Smith, Stephanie Irwin, Tim Williams, and Georgia Dysterheft
Planning and Zoning Commission Members Absent: Brian Gilbert (excused)
Community Development Staff Present: Paul Esparza, Director; Jason Crampton, Planner;
Peggy Opp, Recording Secretary
2.
PLEDGE OF ALLEGIANCE
3.
CONSIDERATION AND APPROVAL OF THE MINUTES OF THE WORK
SESSION AND MEETING HELD FEBRUARY 15, 2005
Commissioner Smith moved to approve the minutes of the Work Session and Meeting held
February 15, 2005, with the corrections mentioned during the Work Session. Commissioner
Irwin seconded the motion and it carried unanimously.
4.
PUBLIC PARTICIPATION.
ACTION TAKEN AS A RESULT OF PUBLIC COMMENT IS LIMITED TO DIRECTING STAFF TO
STUDY THE MATTER AND RESCHEDULE FOR FURTHER CONSIDERATION AT A LATER
DATE. COMMISSION MAY PROVIDE LIMITED RESPONSE TO ITEMS THAT ARE NOT ON THE
AGENDA. INDIVIDUALS ARE LIMITED TO THREE (3) MINUTES FOR PRESENTATION.
Mr. Joe Russell passed out information from the Brookings Institution entitled, “Paying for
Prosperity: Impact Fees and Job Growth” (copy attached to the minutes). Mr. Russell urged the
Commission to look into developing ways to pay for growth, including impact fees.
5.
DISCUSSION/CONSIDERATION/ACTION
RE: PUD 05-207
Consideration and action on a site plan for a 1,500 sq. ft. ramada and a 5,600 sq. ft. lodge
addition to the existing Double B Lodge located at 1075 E. White Mountain Blvd. APN
211-48-027A. The applicant is Kent and Dorothy Layton.
Mr. Esparza presented the Staff Report and stated that Staff recommends approval of the
proposed site plan for a new ramada addition and lodge building with the following stipulations:
•
All requirements of the Pinetop Fire Department are met for a building permit.
•
All outdoor lighting is in compliance with the outdoor lighting standards.
•
A landscape plan is submitted for the area surrounding the new lodge building when it is
under construction.
•
All drainage improvements are completed as per the Town Engineer, if required.
Buck Binnie, the project contractor, discussed the additions and answered questions concerning
the project.
Vice Chairman Forbeck moved to approve SPR 05-207, a site plan for a 1,500 sq. ft. ramada and
a 5,600 sq. ft. lodge addition to the existing Double B Lodge located at 1075 E. White Mountain
Blvd. APN 211-48-027A. The applicant is Kent and Dorothy Layton. Commissioner Smith
seconded the motion and it carried unanimously.
6.
DISCUSSION/CONSIDERATION/ACTION
RE: SPR 05-205
Consideration and action on a site plan for a 9,100 sq. ft. professional office building and
future building pads within a proposed office-retail complex to be located at 325 W.
White Mountain Blvd. APN 212-30-015B. The applicant is Pinetop Courtyards LLC.
Mr. Esparza presented the Staff Report and stated that Staff recommends approval of the
proposed site plan for a professional office-retail complex with the following stipulations:
•
All requirements of the Pinetop Fire Department are met for a building permit.
•
All outdoor lighting is in compliance with the outdoor lighting standards.
•
A final landscape plan is submitted for approval should modifications be necessary. The
community forester will visit the site to identify trees to be saved prior to the cutting of
any trees.
•
All drainage improvements are completed as per the drainage report and certified by the
project engineer.
Dr. Sullivan presented his idea for the project and stated that they want it to be a place where
people can hang out, not just get out of their car and go into a building. They will be creating a
rock waterfall and a little stream on the property. They are going to try and leave as many trees
as possible, and also create a buffer of shrubbery between them and Lakeside Summer Homes.
Commissioner Smith moved that they approve SPR 05-205, a site plan for a 9,100 sq. ft.
professional office building and future building pads within a proposed office-retail complex to
be located at 325 W. White Mountain Blvd. APN 212-30-015B. The applicant is Pinetop
Courtyards LLC. Commissioner Irwin seconded the motion and it carried unanimously.
7.
STAFF REPORT
Mr. Esparza polled the Commission on a possible meeting date with Loras Rauch of Contract
Planning Service. The majority of the Commission could make it to an evening meeting on
March 10
th
. The Council will also be attending the meeting.
The possibility of developing impact fees was discussed, especially where roads are concerned.
The PUD rezoning for the Yeager Lane Subdivision will go before the Council on March 17
th
.
The Mountainside Development Regulations will go before the Council on March 3
rd
.
Chairman Betts stated that he wanted to defend the Council Retreat being held in Flagstaff rather
than locally. Sometimes it is necessary to get away and to be able to fully concentrate on the
matter at hand. The Council and Town Staff came up with an admirable document (Strategic
Management Plan) that really outlines what direction Pinetop-Lakeside is headed.
8.
ADJOURNMENT
Commissioner Dysterheft moved to adjourn at 7:19 p.m. Commissioner Williams seconded the
motion and it carried unanimously.
/s/ Chairman Jim Betts
CERTIFICATION:
I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the
Regular Meeting of the Planning & Zoning Commission of the Town of Pinetop-Lakeside,
Arizona, held on the 1
st
day of March 2005. I further certify that the meeting was duly called
and held and that a quorum was present.
DATED the 2
nd
day of March 2005.
/s/ Peggy Opp, Recording Secretary
