Policy and Audit minute 23rd September 2004
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4MINUTE OF MEETING of the POLICYAND AUDIT COMMITTEE held withinthe Council Chambers, Greenfield,rdAlloa, on THURSDAY 23SEPTEMBER 2004.PRESENT Councillor George Matchett(Vice-Convener)Councillor Donald BalsillieCouncillor Keith BrownCouncillor Alastair CampbellCouncillor Bobby McGill (S)Councillor Margaret PatersonProvost Derek Stewart (S)Councillor Reverend Sam OvensIN ATTENDANCE Keir Bloomer, Chief ExecutiveGarry Dallas, Director ofDevelopment and EnvironmentalServicesDave Jones, Director of Services toPeopleJeni Graham, Director of CorporateDevelopmentStewart Hutton, Performance ReviewManagerMuir Wilson, Head of FinanceGordon Stewart, Head of PropertyServicesJohn Gillespie, Head of Housing,Property and Benefit AdviceAPOLOGIES for absence were received from Councillor Janet Cadenhead,Councillor Brian Fearon, Councillor William Calder and Councillor HelenMcGregor. Councillor McGill attended as substitute for Councillor Fearon,Councillor Stewart attended as substitute for Councillor Calder.*****In the Convener’s absence, Vice Convener, Councillor Matchett took the Chairand wished Councillor Cadenhead a speedy recovery.*****Prior to the commencement of the meeting, Councillor Matchett intimated thatCouncillor Brown’s Question to the Convener would be taken immediately afterItem One on the Agenda.*****5The Committee noted that the Draft Statement of Accounts for 2003/04 wasexpected to be included on the Agenda for today’s ...
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MINUTE OF MEETING of the POLICY
AND AUDIT COMMITTEE held within
the Council Chambers, Greenfield,
Alloa, on THURSDAY 23
rd
SEPTEMBER 2004.
PRESENT
Councillor George Matchett
(Vice-Convener)
Councillor Donald Balsillie
Councillor Keith Brown
Councillor Alastair Campbell
Councillor Bobby McGill (S)
Councillor Margaret Paterson
Provost Derek Stewart (S)
Councillor Reverend Sam Ovens
IN ATTENDANCE
Keir Bloomer, Chief Executive
Garry Dallas, Director of
Development and Environmental
Services
Dave Jones, Director of Services to
People
Jeni Graham, Director of Corporate
Development
Stewart Hutton, Performance Review
Manager
Muir Wilson, Head of Finance
Gordon Stewart, Head of Property
Services
John Gillespie, Head of Housing,
Property and Benefit Advice
APOLOGIES
for absence were received from Councillor Janet Cadenhead,
Councillor Brian Fearon, Councillor William Calder and Councillor Helen
McGregor.
Councillor McGill attended as substitute for Councillor Fearon,
Councillor Stewart attended as substitute for Councillor Calder.
*****
In the Convener’s absence, Vice Convener, Councillor Matchett took the Chair
and wished Councillor Cadenhead a speedy recovery.
*****
Prior to the commencement of the meeting, Councillor Matchett intimated that
Councillor Brown’s Question to the Convener would be taken immediately after
Item One on the Agenda.
*****
5
The Committee noted that the Draft Statement of Accounts for 2003/04 was
expected to be included on the Agenda for today’s meeting. The Committee
agreed that the report will be brought to the next meeting of the Policy and Audit
Committee on the 4
th
November 2004.
*****
PA(04)07
MINUTE OF MEETING OF THURSDAY 17
th
JUNE 2004
There was submitted a Minute of the Meeting held on Thursday 17
th
June 2004,
a copy of which had been circulated previously to each Member.
The Minute of the Meeting held on Thursday 17
th
June 2004 was accepted as a
correct record and signed by the Convener.
PA(04)08
QUESTION TO THE CONVENER
There was a question to the Convener submitted by Councillor Brown, a copy of
which had been circulated to each Member at the start of the meeting.
Q.
“Can the Convener explain why neither this Committee, nor the Council
has considered the Scottish Executive’s current consultation on Smoking
in Public Places, as has happened in other Scottish Councils.”
A.
“I have caused some enquiry to be made into this matter and I now realise
that the consultation document has been received by Clackmannanshire
Council.
I also understand that the completion date in terms of that
document is somewhat restrictive in as much as what has happened now
is that the officers are in the course of drafting a response to the
Executive’s consultation paper.
Unfortunately, the timescale that is
mentioned for the consultation does not fit well with the Council’s schedule
of meetings.
Accordingly, as has often been the case in the past a
response will be sent to the Executive administratively by the due date,
but with the provision that it will be subject to amendment by the Council
at its meeting on the 7
th
October.”
Action: Dave Jones, Director of Services to People
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PA(04)09
2004/2005 TRADING OPERATIONS JULY OUTTURN
There was submitted a report by Liz Shaw, Principal Accountant, Corporate
Development, a copy of which had been circulated previously to each Member.
The Committee agreed to note the information set out in the report which sought
to show the current position in respect of the trading operations for the financial
year 2004/05.
PA(04)10
INTERNAL AUDIT UPDATE
There was submitted a report by Jim Clarke, Chief Internal Auditor, Corporate
Development, a copy of which had been circulated previously to each Member.
The Committee agreed to note the contents of this report and noted that copies
of the full reports are available to Members on a confidential basis.
Action: Jeni Graham, Director of Corporate Services
PA(04)11
HRA CAPITAL PROGRAMME 2003/04 (DRAFT FIGURES)
There was submitted a report by Marion Marsden, Accountant, Corporate
Development, a copy of which had been circulated previously to each Member.
The Committee agreed to note the current position as set out in the report.
PA(04)12
HRA CAPITAL PROGRAMME 2004/05: JULY OUTTURN
There was submitted a report by Kish Parmar, Principal Accountant, Corporate
Services, a copy of which had been circulated previously to each Member.
The Committee agreed to note the position as at July 2004 and the latest
projections for the year.
7
PA(04)13
GENERAL SERVICES CAPITAL PROGRAMME 2003/04
There was submitted a report by Kish Parmar, Principal Accountant, Corporate
Development, a copy of which had been circulated previously to each Member.
The Committee agreed to note the final position of the General Services Capital
Programme for 2003/04.
PA(04)14
GENERAL
SERVICES
CAPITAL
PROGRAMME
2004/05:
JULY OUTTURN
There was submitted a report by Kish Parmar, Principal Accountant, Corporate
Development, a copy of which had been circulated previously to each Member.
The Committee agreed to note the latest forecast position for the year and its
impact on the following year.
PA(04)15
HOUSING REVENUE ACCOUNT 2003/04 (DRAFT FIGURES)
There was submitted a report by Marion Marsden, Accountant, Corporate
Development, a copy of which had been circulated previously to each Member.
The Committee agreed to note the contents of this report.
PA(04)16
HOUSING REVENUE ACCOUNT 2004/05 TO 31 JULY 2004
There was submitted a report by Marion Marsden, Accountant, Corporate
Development, a copy of which had been circulated previously to each Member.
The Committee agreed to note the contents of this report.
PA(04)17
GENERAL FUND REVENUE BUDGET MONITORING 2003/04
There was submitted a report by Martin Dunsmore, Accounting and Budgeting
Manager, Corporate Development, a copy of which had been circulated
previously to each Member.
The Committee agreed to note the reasons for variances in planned and forecast
spend for last financial year.
8
PA(04)18
GENERAL FUND REVENUE BUDGET MONITORING 2004/05
There was submitted a report by Martin Dunsmore, Accounting and Budgeting
Manager, Corporate Development, a copy of which had been circulated
previously to each Member.
The Committee agreed to note the current forecast position.
The Committee further agreed to two requests by Councillor Brown:
1.
that a report is brought to a meeting of the Policy and Audit
Committee at the end of the financial year detailing not just the final
position, but the extent to which the projections made during the
year have fluctuated and,
2.
that a report is brought to a future meeting of the Policy and Audit
Committee with a Council-wide policy and strategies to
address the recruitment issues Services have across the Council.
Action: Jeni Graham, Director of Corporate Development
PA(04)19
PERFORMANCE AUDIT COMMISSIONING COMMUNITY CARE
SERVICES FOR OLDER PEOPLE
There was submitted a report by Deirdre Cilliers, Chief Social Work Officer,
Services to People, a copy of which had been circulated previously to each
Member.
The Committee agreed to note this report and the associated Action Plan.
PA(04)20
2003/2004 STATUTORY PERFORMANCE INDICATORS
There was submitted a report by Alexa Brown, Performance Development
Officer, Corporate Development, a copy of which had been circulated previously
to each Member.
The Committee agreed to note the contents of this report, the improvements
since last year and endorse Services’ efforts to address the identified issues of
concern.
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PA(04)21
ANNUAL REVIEW OF PERFORMANCE 2003/04
There was submitted a report by Rose Hetman, Policy and Strategy Officer,
Corporate Development, a copy of which had been circulated previously to each
Member.
The Committee agreed to note the contents of this report .
PA(04)22
DEBT PORTFOLIO AS AT 31
ST
MARCH 2004
There was submitted a report by Bill McLean, Payments Manager, Corporate
Development, a copy of which had been circulated previously to each Member.
The Committee agreed to note the contents of this report.
